Requisition ID: 7507
Grade: ISA-P2
Country: Austria
Duty Station: Vienna
Category: International Consultant
Type of Job Posting: Internal and External
Employment Type: Non-staff Regular
Contract Duration: 6 months (with the possibility of extension)
Application Deadline: 11-Jun-2026 11:59 PM (Vienna, Austria time)
Vacancy Announcement
TEMPORARY APPOINTMENT OF PROJECT PERSONNEL
Female candidates are encouraged to apply.
UNIDO welcomes applications from qualified persons with disabilities. Reasonable accommodation will be provided to applicants and employees with disabilities to support full participation in the recruitment process and in the performance of their duties.
The Project Administrator is under the direct supervision of the Head of ITPO, and overall guidance of the Director of GLO/ITP.
PROJECT CONTEXT
The UNIDO Centre for International Industrial Cooperation in the Russian Federation (UNIDO CIIC) and the UNIDO Investment and Technology Promotion Office Russia (ITPO Russia) are responsible for promoting international cooperation and facilitating investment and technology transfer between Russia and developing countries. The office operates under agreements with the Russian Federation government.
FUNCTIONAL RESPONSIBILITIES
Under the overall guidance of the Director of GLO/ITP and Project Manager, direct supervision of the ITPO Head, and working with the project team, administers elements of technical cooperation programme or specific project/s of limited complexity and execution of technical cooperation programmes, and supports the implementation of ITPO Russia activities and Division-wide priorities. The Project Administrator shall carry out the following main duties:
Organize, summarize, and submit project-relevant documentation, technical materials, and internal communications supporting the operations of ITPO Russia, in consultation with the Head of ITPO Russia and the Director of GLO/ITP. Analyze and interpret incoming requests, identifying issues and deviations in project implementation.
Draft sections of project documents, including background and justification. Analyze and interpret project history and documentation, and identify, reconstruct, and document key events, decisions, and deviations.
Monitor specific aspects of project execution, identify issues, and propose actions to expedite delivery of inputs. Utilize UNIDO system-wide project management tools, including SAP Portfolio and Project Management (PPM) and related modules, for project, financial, and travel processes. Track purchase orders, ASRs, payments, budget balances, and follow up with relevant UNIDO departments on approval workflows. Process budget revisions for core and ad hoc ITPO Russia projects and programmes. Draft and revise budgets and work plans in line with available funds and planned expenditures, ensuring compliance with UNIDO rules and regulations. Consolidate project data (status, outputs, outcomes, IRPF indicators, and risks) from SAP PPM and draft inputs for monitoring, reporting, and evaluation exercises.
Inform experts, consultants, and project participants about logistical arrangements and internal procedures related to monitoring and reporting for project objectives. Support the organization of investment and technology promotion events, matchmaking activities, missions, meetings, and conferences of ITPO Russia, in coordination with national counterparts, UNIDO HQ, and the ITP network. Prepare briefings, background materials, and provide logistical support for visitors and missions. Support experts, consultants, and contractors with relevant inputs and information from HQ. Keep project teams informed of deadlines and procedures and propose actions to accelerate delivery.
Contribute to the preparation of advocacy, promotional, and informational materials (e.g., briefings, talking points, reports, websites) for GLO/ITP. Support partnership development and resource mobilization efforts of ITPO Russia. Draft comments on specific aspects of project progress for programme monitoring purposes.
Support the Director of GLO/ITP and the Division in cross-divisional coordination, including preparing inputs for meetings and engagements within the ITP network. Maintain institutional memory and comprehensive documentation systems that capture project history and ongoing activities, supporting effective reporting and knowledge management.
Perform other related duties as assigned by the Head of ITPO Russia and the Director of GLO/ITP.
MINIMUM ORGANIZATIONAL REQUIREMENTS
Education:
Advanced university degree (master’s or equivalent) in engineering, sciences, economics, business administration, international relations or other relevant discipline with specialization in trade, project management, SME development or Corporate Governance, is required.
Technical and Functional Experience:
At least three (3) years of work experience in an area relevant to the Directorate of Global Partnerships and External Relations, including experience in the administration, coordination or implementation of projects and programmes in international organizations, governmental authorities or the private sector is required.
Proven communication and coordination skills are desirable.
Familiarity with the UN system and knowledge of UNIDO programmes, requirements, procedures, rules and regulations is an asset.
Ability to research and analyze information, make linkages with the strategic vision of the Organization, and recommend solutions is an asset. Ability to write in a clear and concise manner is an asset.
Languages:
Fluency in written and spoken English and Russian is required.
REQUIRED VALUES AND COMPETENCIES
WE LIVE AND ACT WITH INTEGRITY: work honestly, openly and impartially.
WE SHOW PROFESSIONALISM: work hard and competently in a committed and responsible manner.
WE RESPECT DIVERSITY: work together effectively, respectfully and inclusively, regardless of our differences in culture and perspective.
WE FOCUS ON PEOPLE: cooperate to fully reach our potential –and this is true for our colleagues as well as our clients. Emotional intelligence and receptiveness are vital parts of our UNIDO identity.
WE FOCUS ON RESULTS AND RESPONSIBILITIES: focus on planning, organizing and managing our work effectively and efficiently. We are responsible and accountable for achieving our results and meeting our performance standards. This accountability does not end with our colleagues and supervisors, but we also owe it to those we serve and who have trusted us to contribute to a better, safer and healthier world.
WE COMMUNICATE AND EARN TRUST: communicate effectively with one another and build an environment of trust where we can all excel in our work.
WE THINK OUTSIDE THE BOX AND INNOVATE: To stay relevant, we continuously improve, support innovation, share our knowledge and skills, and learn from one another.
This appointment is limited to the specified project(s) only and does not carry any expectation of renewal.
Employees of UNIDO are expected at all times to uphold the highest standards of integrity, professionalism and respect for diversity, both at work and outside. Only persons who fully and unconditionally commit to these values should consider applying for jobs at UNIDO.
All applications must be submitted online through the Online Recruitment System. Correspondence will be undertaken only with candidates who are being considered at an advanced phase of the selection process. Selected candidate(s) may be required to disclose to the Director General the nature and scope of financial and other personal interests and assets in respect of themselves, their spouses and dependents, under the procedures established by the Director General.
Visit the UNIDO website for details on how to apply: www.unido.org
NOTE: The Director General retains the discretion to make an appointment to this post at a lower level.
UNIDO does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. If you have received a solicitation for the payment of a fee, please disregard it. Vacant positions within UNIDO are advertised on the official UNIDO website. Should you have any questions concerning persons or companies claiming to be recruiting on behalf of UNIDO and requesting payment of a fee, please contact: recruitment@unido.org
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