Hours of Work: Monday to Thursday 08:00 - 16:30, Friday 08:30 - 14:00 37 hours per week
Role Definition:
As HR Administrator, you will be the first point of contact for HR admin enquiries, providing guidance as required and escalating as appropriate. You will be responsible for administering and co-ordinating all aspects of the employment lifecycle in a professional manner.
It is essential that you can operate well within a team, processing high volumes of work and ensuring exceptional attention to detail within agreed timeframes.
You will be fundamental in providing a proactive HR administrative service and will enjoy the challenge of a diverse and demanding workload. With excellent communication skills, you will be a team player who can develop relationships and rapport easily with people face to face, via email and over the telephone.
You must be confident, able to build relationships at all levels and have excellent organisational skills. The ideal candidate will have previous experience of working within a HR department and be prepared to readily suggest areas of improvement to facilitate change.
Key responsibilities:
Manage recruitment administration including raising vacancies, co-ordinating interviews and completing right to work checks
Preparation, issuing and secure filing of contracts, offer letters and contract variations for salaried employees at all UK sites
Co-ordinate onboarding and leaver processes to ensure a smooth employee experience
Completion of payroll forms for new starters, leavers and salary changes
Create, maintain and update employee records, HR systems and personnel files, ensuring data accuracy and compliance with company procedures
Support absence, holiday and training records to ensure compliance and accuracy
Act as first line support for all HR admin queries
Responsible for the completion of all HR administrative tasks (including filing, note taking and documentation) pertaining to the employee lifecycle, which may involve regularly chasing stakeholders
Attendance at Employee Forums and providing assistance with follow up actions
Organising Employee of the Month and other site engagement initiatives
Regular updating of company noticeboards
Produce monthly HR reports as required
Ensuring that, where appropriate, any people-related queries or employee relations cases are efficiently and correctly recorded and escalated to the HR Manager accordingly
Assist the HR Manager with ad-hoc duties as needed
Personal specification:
Experience of working within a HR admin role for a minimum of 12 months
Focused on providing an efficient, friendly and professional HR service
Must display a high degree of discretion and confidentiality at all times
Excellent attention to detail and must ensure a high degree of accuracy within work
Good level of organisation with a proven ability to meet deadlines
Proactive and self-motivated with a positive attitude
Good written and verbal communication skills
Proven ability to build relationships across all levels
Ability to prioritise own tasks
Demonstrates a collaborative approach to teamwork and a willingness to assist with any and all tasks given to them
Proficient in Microsoft Office, in particular Outlook, Word and Excel