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Client:
Biogen
Location:
Job Category:
Other
EU work permit required:
Yes
Job Reference:
706bc821c71c
Job Views:
3
Posted:
19.04.2025
Expiry Date:
03.06.2025
Job Description:
Job Description
For our offices in Vienna, we are recruiting for an
Intern, Frontdesk – 20hrs/week (f/m/d)
About the role
The intern will be responsible for managing the front desk and supporting Commercial and Medical functions in ad hoc administrative tasks. Furthermore, the intern will act as an interface to IT, the landlord, and the cleaning company.
What You’ll Do
* Front desk responsibilities may include:
o First contact to visitors and visitor management
o Answering, screening, and transferring incoming calls
o Organizing catering for Biogen meetings
o Email management (receiving, sorting, and distributing daily emails)
o Post management including distributing invoices internally and shipping materials (e.g. for Biogen events) externally
o Ordering office supplies
o Performing other receptionist duties such as filing, photocopying, printing, and faxing
o Copying contracts and forwarding them to the person in charge
o Executing orders for the sales team and placing incoming orders for hospitals/doctors in the Kwizda webshop
* Additional support activities may include:
o Ad hoc administrative support for Commercial / Medical functions
o Assisting colleagues with administrative tasks
Qualifications
Required Skills
* Enrolled student, ideally but not limited to e.g. economics, business administration, science, or medicine or any other relevant discipline
* A proactive ‘can do’ attitude with the ability to work according to tight timelines and prioritize workload while concentrating on delivery and adding value
* Excellent personal organization, time management skills, and interpersonal skills
* Strong attention to detail and consistency
* Native-level written and spoken German and advanced written and spoken English
Monthly gross salary of 1,100 € (based on 20hrs/week working scheme)
Additional Information
Why Biogen?
We are a global team with a commitment to excellence and a pioneering spirit. As a mid-sized biotechnology company, we provide the stability and resources of a well-established business while fostering an environment where individual contributions make a significant impact. Our team encompasses some of the most talented and passionate achievers who have unparalleled opportunities for learning, growth, and expanding their skills. Above all, we work together to deliver life-changing medicines, with every role playing a vital part in our mission. Caring Deeply. Achieving Excellence. Changing Lives.
At Biogen, we are committed to building on our culture of inclusion and belonging that reflects the communities where we operate and the patients we serve. We know that diverse backgrounds, cultures, and perspectives make us a stronger and more innovative company, and we are focused on building teams where every employee feels empowered and inspired.
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