Private Personal Assistant and House Manager
Brightsearch Recruitment is seeking a well presented, highly organised Personal Private Assistant (House Manager) to deliver comprehensive support to a High-Net-Worth family based in Toorak, Melbourne. Due to the current Private PA stepping back to focus on her own young family, our client is seeking a new loyal and highly capable individual to step in and manage their household operations and personal affairs with exceptional precision, discretion, and care. Immediate commencement is available, with comprehensive handover support from the outgoing PA.
About the Role
You will be supporting a busy family in all aspects of their personal life ensuring their home runs seamlessly. No two days will be the same in this dynamic, in-home position - the responsibilities will feel familiar to those with experience supporting HNW individuals or executive private households.
Please note that this role is for a Private (in-home) Personal Assistant, not an Executive (in-business) Personal Assistant. Only people with experience working in-home will be considered for this role.
Duties and Responsibilities:
* Manage day‑to‑day operations of the residence
* Coordinate household staff, contractors, and service providers
* Oversee property maintenance, presentation, and security
* Plan and execute special events and family gatherings
* Manage household invoicing, budgets, inventory, and scheduling
* Family calendar management and scheduling appointments
* Maintain household supplies and grocery shopping
* Run personal errands and assist with gifting
* Manage travel arrangements including flights, hotels and transfers
* Manage maintenance and servicing of vehicles
* Coordinate child minders, children’s schedules, and school transport/logistics as required
* Prepare healthy family meals on an ad‑hoc basis, as required
* Create Microsoft Excel spreadsheets and Word documents
About You
We are seeking someone flexible, detail‑oriented, sophisticated, and genuinely service‑mindful. You must be highly organised and an energetic self‑starter accustomed to anticipating needs, with the ability to communicate at all levels. Flexibility for out-of-hours availability is essential - not 24/7, but there will be weekend contact.
To excel in this role, you will bring:
* 3+ years’ experience in HNWI House Management
* Proven, hands‑on experience in property repairs, maintenance, and contractor coordination
* Strong organisational and prioritisation skills and natural problem‑solving ability
* Meticulous attention to detail with a calm and methodical approach
* Confident communicator with excellent relationship‑building abilities (able to delegate with confidence and take direction well)
* Speedy email and communication response time
* Resilience and ability to manage a busy, changing workload
* A warm, pleasant, and personable demeanour
* Proficient in Microsoft Office and comfortable with digital tools and devices
* Flexibility for out-of-hours availability
* Full driver’s licence and own vehicle
* Provide a Working with Children Check, Police Check and First Aid Certificate
* Impeccable confidentiality and discretion. Privacy protection is non‑negotiable
Attractive executive salary range of $90,000 to $120,000 + Super (commensurate with experience; pro‑rata for part‑time position)
Autonomous position offering significant trust, flexibility, and variety
Friendly, professional family environment
Supportive handover and mentoring from the outgoing PA
Opportunity for long‑term, stable employment in a prestigious Toorak household
If you are level‑headed and enjoy operating at a fast pace without compromising quality, and you’re ready for a meaningful, long‑term commitment, we would love to hear from you.
Please click “APPLY” and submit a current copy of your CV and a Cover Letter that responds to the requirements above. For more information contact Jess Pearson on 0421 565 559 for a confidential discussion.
Your application will include the following questions:
* Which of the following statements best describes your right to work in Australia?
* How many years’ experience do you have as a Private Personal Assistant?
* Do you have professional housekeeping experience?
* Which of the following Microsoft Office products are you experienced with?
* Do you own or have regular access to a car?
* What’s your expected annual base salary?
* Do you have a current Police Check (National Police Certificate) for employment?
To help fast track investigation, please include here any other relevant details that prompted you to report this job ad as fraudulent / misleading / discriminatory / salary below minimum wage.
#J-18808-Ljbffr