Job Description
As an Executive Assistant, you will support the Umdasch Group Ventures team in all administrative, organizational, and project-supported matters. You play a key role in ensuring the smooth execution of operational and governance processes and act as a reliable interface between internal and external stakeholders.
You will collaborate closely with a globally dispersed team, requiring strong coordination skills, cultural sensitivity, and flexibility in working style and time management.
In addition, your core responsibilities include:
* Preparing board-level documentation, as well as creating presentations, reports, agendas, minutes, and communication materials in both German and English
* Planning, organizing, and coordinating meetings, workshops, events, selected marketing-related activities, and business trips (including flights, trains, hotels, and visas)
* Managing office organization, invoices, orders, and expense reports
* Serving as a point of contact and key user for various company systems
* Onboarding new employees, including hardware procurement, system access, and training
* Covering for colleagues during absences and flexibly taking on additional tasks
Qualifications
We are looking for a highly organized and communicative individual with strong interpersonal skills, who enjoys connecting and coordinating across an international environment. You bring a structured working style, set clear priorities, and drive process improvements, while continuously developing yourself.
With curiosity, adaptability, and resilience, you approach challenges effectively. You communicate clearly and respectfully, foster strong collaboration, and contribute actively to the team’s success.
Your Background:
* Completed commercial/business education (e.g., HAK or equivalent)
* At least 5 years’ experience in a similar executive assistant role in an international setting
* Organizational talent, and high sense of responsibility
* Strong MS Office skills and high IT affinity
* Outstanding interpersonal and communication abilities, empathy, and strength in fostering teamwork
* Excellent German and English skills; additional languages are a plus
* Discretion, attention to detail, and a proactive, independent working style
* Advantageous: strong interest or affinity for marketing, and communications topics
Your Competencies:
* Communication: Communicating clearly and respectfully while collaborating constructively with others
* Curiosity: Exploring new ideas and actively expanding knowledge
* Resilience: Taking on challenges and growing from them
* Adaptability: Adjusting to changing requirements and dynamic environments
* Self Reflection: Reflecting on actions and learning from feedback
* Structured Problem-Solving: Analyzing challenges systematically and developing effective solutions
Additional Information
This position is available on a full-time or part-time basis (minimum 30 hours per week).
What we offer:
* An attractive, modern working environment in a successful, international family business
* Exciting responsibilities with real impact and creative freedom
* A motivated team and plenty of opportunities for growth and development
* Flexible working hours to support your work-life balance
A competitive, market-aligned salary is offered for this position, depending on specific qualifications and professional experience.
We are legally required to indicate a minimum salary. According to the collective agreement for the retail sector, the annual gross minimum salary for this position is EUR 35,126.00 on a full-time basis.
We look forward to receiving your application!