Executive Assistant (m/f/d)
As Executive Assistant, you’ll play a crucial role in supporting our executive leadership team — especially within R&D — by ensuring smooth daily operations and providing administrative, project, and travel support. Your work will help shape the performance and efficiency of key departments within BRP-Rotax.
Your new adventure
-Executive & Administrative Support:
* Act as the first point of contact for internal and external stakeholders
* Manage calendars, coordinate appointments and meetings, and handle correspondence
* Prepare documents, presentations, meeting minutes, and reports
* Organize high-level meetings, workshops, and events
* Represent the executive office and ensure smooth day-to-day operations
-Travel & Event Management:
* Oversee and manage all travel arrangements for executives, including bookings and expense reports
* Act as key contact for BRP-Rotax travel management (internal travel portal, travel policies, credit cards, vendors like ÖBB, AVIS, Lufthansa, BTU Travel Agency)
* Coordinate incentive travel programs and ensure compliance with internal guidelines
-Ride BRP Program Coordination:
* Serve as lead contact for BRP’s employee vehicle program
* Coordinate orders, manage documentation, track vehicle usage, and liaise with our Canadian colleagues and dealers
* Organize vehicle sales after program periods and manage associated invoices and reporting
-Project & Team Collaboration:
* Provide project support to the R&D leadership team: scheduling, communication, document management, and follow-ups
* Collaborate with internal and external stakeholders
* Act as a point of contact and backup for the executive secretariat team
Your experiencesand skills
* Solid experience in a similar executive assistant, office management, or high-level administrative role
* Excellent communication and interpersonal skills – especially when handling confidential information
* Strong organizational talent and attention to detail
* Proactive mindset with the ability to multitask and adapt in a fast-paced environment
* Proficiency in MS Office tools (Outlook, Excel, PowerPoint, etc.)
* Fluency in German and very good command of English
We offer
You will be offered an exciting position in aninternational companywith manyinteresting benefits and diverse development opportunities. The minimum salary for this position is EUR 59,766.98 gross/year in accordance with the collective agreement for the metal industry. Depending on your qualifications and professional experience, we offer an attractive and performance-related salary with corresponding overpayment. We will be happy to discuss the details personally as part of our application process.
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