Executive Assistant to the COO (all genders)
As Executive Assistant to the COO of the Greiner Group, you will play a key role in efficiently supporting day‑to‑day operations at top management level. Your focus will be on administrative and organizational excellence as well as trustworthy collaboration. You thrive in an environment where reliability, discretion, and teamwork are highly valued? Then we look forward to your application!
Responsibilities
* Executive Support to the COO: Independent organization and coordination of appointments and meetings at board/management level, as well as manage the COO’s calendar with the utmost care.
* Communication & Office Management: Handle incoming email correspondence and serving as the first point of contact for incoming calls on behalf of the COO.
* Central Interface with Global Visibility & Network: Ensure smooth information flow and a professional external presence with internal and external stakeholders.
* Meeting & Event Coordination: Organizing internal events and external appearances of the COO; full coordination of meetings including invitations, room bookings, technical setup, and catering.
* Collaboration: Close cooperation with the Executive Assistant to the COO, the Executive Secretaries and Assistants to the CEO and CFO, as well as with divisions and functions.
* Document Preparation: Printing and compiling existing materials to ensure optimal preparation for appointments and events.
* Travel & Expense Management: Planning and booking of national and international business trips including travel documents and agendas; processing of credit card and travel expense reports, receipt management, time tracking, and company car administration.
Note: The Executive Assistant role is dedicated to administrative and organisational support for the COO, while strategic and operational topics fall under the responsibility of the Chief of Staff.
Profile
* Completed commercial education (A‑level equivalent or higher), or a comparable qualification
* Several years of experience in a secretarial role, ideally within an international board/management environment
* Proficiency in MS Office (Word, Excel, Outlook, Microsoft Teams); SAP knowledge is a plus
* Excellent written and spoken German and English; confident and professional communication style at board/management level.
* Strong organizational skills and a service‑oriented attitude with a confident demeanor.
* High level of discretion, reliability, and flexibility
* Independent, structured, and conscientious work style
Our Offer
You can expect a modern working environment with a high degree of creative freedom. In addition, we offer a wide range of attractive social benefits, a comprehensive training program and an open and innovative team that is looking forward to meeting you.
Legal Salary Disclosure
Due to legal standards in Austria, we are required to disclose the minimum annual gross salary for the position as defined by the collective agreement, which amounts EUR 68,731.32 (collective agreement for chemical industry). A willingness to offer additional compensation based on your individual profile and professional experience is a given.
Equal Employment Opportunity
We provide equal opportunities for everyone and see diversity as our strength. Therefore, we welcome all applicants – regardless of characteristics such as gender, age, background, social status, sexual orientation, religion, or mental and physical abilities. We have set the goal of empowering women and increasing female leader representation. We foster an inclusive work environment and encourage all individuals to apply.
Seniority level
Associate
Employment type
Full‑time
Job function
Administrative
Industries: Chemical Manufacturing
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