About Us
IXOPAY is a leading payment orchestration platform. We provide scalable, flexible, and secure payment solutions to enterprise merchants and payment service providers worldwide. Our technology empowers businesses to manage global payment flows efficiently while maintaining full control and transparency.
To keep our fast-paced environment running smoothly, we're looking for a
Office and Workplace Coordinator (m/f/d)
who will be the heart of our Vienna office. In this role, you'll create a welcoming atmosphere for guests and employees alike, support daily operations, and help ensure our workspace stays organized, functional, and enjoyable for everyone.
What You'll Do
* Be the friendly face that greets guests, clients and teammates
* Take care of visitor registration process
* Manage calls, mail and deliveries (including Spar and courier services)
* Support the Site Leader with office organization and facility management
* Keep supplies stocked and the office running smoothly
* Help organize team events that make our office fun
* Provide general administrative support to different departments
What You Bring
* Previous experience in office management, administration, or a front desk/reception role
* Excellent communication and interpersonal skills, with a friendly and professional demeanor
* Highly organized, detail-oriented, and able to manage multiple tasks efficiently
* Experience with Google Workspace (Docs, Sheets, Calendar, etc.) is an advantage
* Very good English, German is a plus but not required
What We Offer
* IXO Fitness: free access to numerous gyms and sports activities via the myClubs app
* Regular team and company events for variety and fun at work
* Annual Ticket for Vienna Public Transport (up to 365 €)
* Free Coffee, Tea and Fruit
* Discounts with cooperation partners (Essenz Pharmacy, Fat Monk)
* Regular Health Checkups
* Open, friendly work environment in a modern, easily accessible office
This is a
part-time position
(25–30 hours per week), but alternative weekly hours can be arranged upon agreement.
For this position, the collective agreement sets a minimum salary of € 2.169 gross per month (based on 38.5 hours/week). The actual compensation depends on your qualifications and experience, and we are happy to offer a higher salary if appropriate. Salaries are paid 14 times per year. The applicable collective agreement is for Information Technology and Data Processing (IT).