IT:U is a new technical university in Austria (Linz) dedicated to digital transformation, driven by interdisciplinary research and project-based learning to actively shape this transformation and advance it with a solution-oriented approach.
Tasks and Responsibilities
* Proactively structure the daily organizational workflow, manage administrative matters, and handle inbox and calendar coordination with the autonomy to independently schedule non-conflicting meetings
* Plan, organize, and manage business travels
* Facilitate communication with internal stakeholders while balancing and understanding competing priorities
* Coordinate, prepare, and host meetings with external stakeholders, ensuring a first-class experience for guests and partners during onsite appointments
* Work in close and proactive collaboration with other Assistants in the Office to the Board, ensuring reliable holiday and sick leave coverage
* Depending on your skill set and interest, potentially support the implementation of strategic projects, assuming special tasks, and prepare Board Briefings as needed
Strengths and Skills
* Experience in back-office support for senior executive positions; C-level support experience and/or experience in a university-related environment is of advantage
* Proficiency in MS Office (especially Outlook and SharePoint)
* Familiarity with CRM tools like HubSpot is considered a plus
* Highly structured, proactive, and 'hands-on' approach with a strong sense of initiative and flexibility
* Team-oriented mindset combined with resilience, loyalty, and absolute trustworthiness when handling confidential information
* Fluent in German and English (minimum level C1)
What You Can Expect
* Diverse and independent work in an innovative educational and research institution with an international focus
* A unique opportunity to help build a new university
* Informal culture and social activities that promote a positive work environment
* Free parking or Climate Ticket Upper Austria (very good public transport connection)
* Flexible working hours through a flextime model and the option for home office
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