Sprachschule Ikarus Wien is a growing language academy specialized in German, English and Spanish courses in small groups. We are looking for a proactive, organized and detail-oriented Administrative, Operations & Executive Assistant to support the daily management of the school and work directly with the Managing Director.
Job Details
* Location: Vienna
* Company: Sprachschule Ikarus Wien
Responsibilities
* Student communication via email, WhatsApp and phone
* Course administration and scheduling
* Support with WAFF and funding-related administration
* Preparation and organization of documents and invoices
* Assistance with events and marketing activities
* Executive assistance to the Managing Director
* Calendar management and appointment coordination
* Preparation of reports, presentations and internal documents
* Support in strategic and operational projects
* Quality Management and continuous improvement of internal processes
* Ensuring high service standards for students and corporate clients
* General administrative and organizational support
Requirements
* Excellent organizational and communication skills
* Strong attention to detail
* Fluent German (C1+) and English (C1+)
* Ability to work independently and take ownership of tasks
* Structured and solution-oriented mindset
* Experience in administration, office management, project coordination, executive assistance or quality management is an advantage
* Spanish is a plus
What We Offer
* Friendly international working environment
* Flexible working hours
* Direct collaboration with the Managing Director
* Opportunity to grow together with a rapidly expanding language academy
* Diverse responsibilities with a high degree of autonomy
* Involvement in strategic decisions and business development
* Long-term career development opportunities
Working Hours
10 hours position (10 hours per week) with an opportunity to work Part-time (20/25 hours) from August.
Ideal Candidate
We are looking for a highly organized and proactive professional who enjoys taking responsibility, improving processes and contributing to the growth of a dynamic educational institution. The role combines administration, operations, executive assistance and quality management, making it ideal for someone who enjoys both structure and variety in their daily work.
#J-18808-Ljbffr