Head of Desk - Meeting Management (all genders)
1. Location: Vienna
2. Working hours: Full-time
3. Occupational Area: Legal services and Compliance
4. Company: Erste Group Bank AG
5. Culinary delights
6. Trust-based working hours
7. Financial services
8. Learning & Development
9. Employee Share Program
Erste Group was founded in 1819 as the first Austrian savings bank and today it is one of the largest banking groups in Central and Eastern Europe (CEE). As an attractive employer, Erste Group offers interesting career opportunities in an international environment.
The Head of Desk – Meeting Management (all genders) leads the strategic and operational coordination of high-level meetings for Management, Supervisory Board and its Committees. The role ensures quality, compliance, and efficiency in all meeting-related processes, while actively contributing to agenda setting, documentation, and follow-ups. As a key liaison between management and stakeholders, the HoD fosters team collaboration, assigns tasks, and drives digital and professional process improvements.
Your Tasks
10. Leading and coordinating the meeting management team, ensuring smooth operations, clear communication, and high-quality deliverables across all meeting-related activities
11. Overseeing strategic meeting planning and governance, including agenda setting, documentation, compliance with regulatory requirements, and stakeholder alignment
12. Driving process optimization and digital transformation, enhancing workflows, ensuring tool quality, and supporting the professional development of team members
13. Actively contributing to high-level meetings, preparing or reviewing critical documents, managing follow-ups, and supporting sensitive or time-critical cases hands-on
Your Background
14. Business administration / legal background is of advantage
15. Extensive experience in meeting or committee management, ideally in a board office or regulatory environment, with a strong understanding of governance standards
16. Leadership experience in team coordination or functional management, with excellent organizational and communication skills
17. Technologically proficient, with strong skills in MS Office, digital board portals, and workflow tools, and a passion for digital innovation
18. Strategic and resilient, with a structured, solution-oriented mindset, high discretion, and the ability to engage confidently with C-level stakeholders
19. Fluent in German and English
Our Offer
20. Discover and enjoy the of Erste Group
21. The minimum wage for this full-time position in accordance with the collective agreement with complete fulfillment of the functional profile is EUR 49.772,-- gross per year. But this is just a formality - we would be happy to talk about your actual salary in person!
22. We offer our employees the opportunity to divide their hours between working from home and at the office.
23. We consider the diversity of our employees as key to innovation and success. As employer we are proud to offer everyone equal chances, irrespective of age, skin colour, religious belief, gender, sexual orientation or origin.