AOP Health is the European pioneer for integrated therapies for rare diseases and in critical care. To enhance our team in Vienna we are looking for an:
In this position you will support the daily administrative and operational activities of the Research & Development department. You’ll ensure smooth coordination across teams, assist with documentation and reporting, and contribute to project management support.
Overview
What Your Day To Day Will Look Like
Responsibilities
* Support R&D operations by coordinating calendars, meetings, and logistics for cross-functional teams.
* Assist in maintaining and organizing documentation such as project management tools, study reports, SOPs, and meeting minutes.
* Contribute to project tracking and timelines under guidance from the Senior Associate R&D Operations.
* Support management of internal tools like SharePoint, Invoice Hub, and Contract Database.
* Assist with submission and consolidation of internal updates, dashboards, and reports.
* Support the onboarding process for new R&D team members (e.g., training material coordination, system access requests).
* Assist in preparing presentations and internal communications.
* Collaborate with Finance and Technical Operations to facilitate timely operations.
* Help organize R&D events, workshops, and off-site meetings.
* Coordinate meetings, logistics, and documentation related to early asset evaluation and triage activities.
* Assist with the collection, formatting, and distribution of scientific and competitive intelligence materials to support early asset assessments.
* Provide administrative and operational support across all R&D departments (e.g., PCD, CDS, CMD, and R&D Ops).
Qualifications
* Bachelor’s degree in life sciences, business administration, or related field.
* 3-5 years of industry experience or 1-2 year(s) experience specifically in Pharma/Biotech R&D environment.
* Strong organizational and multitasking skills.
* Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
* Experience with project management tools is a plus.
* Strong written and verbal communication skills.
* Comfortable working across departments and managing diverse tasks.
* Ability to handle confidential information with discretion.
* High motivation and proactive attitude in a dynamic environment.
Our offer
* An open corporate culture with the opportunity to contribute your own ideas
* Working independently in a collegial and committed team
* Modern working environment with good public transport connections (U4 - Heiligenstadt)
* Flexible working hours (flexitime/time-out days), bonus scheme, additional benefits and employee events
* Structured onboarding and support through a buddy system
* Grossannualsalary provided for this function is a minimum of EUR 43,400 – based on full-time employment (38.5h/week). For part-time role (20 hours/week), the gross annual salary is EUR 22,500. Any potential overpayment depends on professional experience and qualifications.
Main Benefits
* Bonus
* Homeoffice
* Company car
* Employee mobile phone
* Flexible working hours
* Laptop
* Initial and continuing education
* Canteen
* Good transport connection
* Employee events
* Meal allowance
* Company doctor
* Parking spot
* Healthmeasures
* Employee discount
Your Contact
Kathrin Breuer, BA, MA
Senior Associate Talent Acquisition
Further information on our website:
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