Company Description
With 196 rooms, a ground‑floor and a rooftop restaurant, two bars, event spaces including a large auditorium, and a rooftop swimming pool, The Hoxton in Vienna is making its mark. We aim to offer more than just a bed for the night: great style, great value and spaces where guests mingle with locals.
Job Description
As F&B Office Manager, you are the administrative backbone of our F&B team, working closely with the Director of F&B and the F&B Operations Manager.
You ensure everything runs smoothly behind the scenes: schedules, menus, compliance, reporting, operational and administrative support across all outlets.
Responsibilities
* Supporting daily operations across all outlets with administrative and operational tasks.
* Maintaining clear communication between FOH & BOH and assisting with coordination needs.
* Managing all F&B schedules, tracking vacation, sick leaves and attendance, ensuring accurate monthly closing.
* Printing menus & specials daily, maintaining correct layouts, prices and HOX brand standards.
* Ensuring hygiene standards and HACCP documentation are up to date and following up with teams on outstanding items.
* Managing EMC/Simphony pricing, creating or deactivating menu items and ensuring consistency across systems, boards, and print materials.
* Assisting with inventories, ensuring accurate documentation, and preparing reports for F&B management.
* Supporting internal organization such as communication boards, SOPs, onboarding materials, and supplier contacts.
Qualifications
* Previous experience in F&B administration or office management in a fast‑paced hospitality environment.
* Highly organized with a love for creating structure and optimizing processes.
* Reliable, detail‑oriented, and able to manage multiple tasks simultaneously.
* Strong communication skills and ability to work closely with various teams and outlets.
* Good understanding of F&B operations and numbers: from scheduling and inventories to menu pricing.
* Fluent in both German and English (spoken and written).
Additional Information / Benefits
* Team passion for creating unforgettable hospitality experiences.
* Discounts within the Ennismore family, 30% F&B discount and up to 50% discount on hotel bookings.
* Discounts at Accor – exclusive employee discounts in over 4,700 hotels, including food & drinks, spa treatments, shopping and more.
* Free food during your shift.
* In‑house experience and learning the hotel from a guest perspective.
* Time to volunteer with our charity partners.
* Hox Hero and Nifty Fifty rewards for exceptional performance and living our values.
* Regular team meetings, high fives, team parties.
* Challenge the status quo in a creative and fulfilling environment.
* Join an innovative, fast‑growing, international group that is changing the hospitality world.
You want to join a new adventure? You’re not precious. We leave our egos at the door and help get things done. You’re up for doing things differently and trying almost everything once. Join the team!
For this position, a gross monthly salary starting from €2,263 is offered. Higher compensation is possible depending on prior experience and qualifications.
Seniority Level
Entry level
Employment Type
Full‑time
Job Function
Management and Manufacturing
Industry
Hospitality
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