Executive Assistant (f/m/d)
Your Tasks
* Managing a highly dynamic executive calendar with exceptional foresight and prioritization skills, including complex international travel arrangements, leadership meetings, and coordination across multiple stakeholders and time zones.
* Acting as a trusted and highly professional point of contact for external business partners, international stakeholders, senior management, internal departments and Executive Assistants, while ensuring a consistently approachable, service-oriented, and discreet communication style.
* Preparing executive-level presentations, reports, correspondence and executive documentation with outstanding attention to detail, professionalism, and confidentiality.
* Organizing leadership meetings, executive visits, and high-level business events, including agenda management, preparation of materials, follow-up activities, and seamless communication across all involved parties.
* Supporting strategic, organizational, and administrative matters with a strong sense of ownership, reliability, sound judgement, and the ability to remain composed, flexible, and solution-oriented in a fast-paced and demanding environment.
* Handling highly confidential and sensitive matters with absolute discretion while ensuring proactive, trustworthy, and seamless support in all daily business activities.
Your Profile
* Minimum of 10 years of experience as an Executive Assistant, Personal Assistant, or in a comparable senior‑level support role within an international and dynamic corporate environment.
* Proven experience supporting top management and collaborating closely with senior executives, leadership teams, and external stakeholders at the highest professional level.
* Successfully completed commercial education or equivalent qualification preferred.
* Outstanding organisational and coordination skills with the ability to manage multiple priorities, shifting demands, and time‑sensitive matters simultaneously.
* Strong interpersonal and communication skills combined with a professional, approachable and service‑oriented mindset that builds trust across all levels of the organization.
* High level of discretion, diplomacy, reliability, and sound judgement in handling confidential and sensitive matters.
* Ability to maintain structure, professionalism, and a calm overview even in demanding situations, changing priorities, and environments requiring a high level of responsiveness and flexibility.
* Proactive, hands‑on, and solution‑oriented working style with strong ownership and attention to detail.
* Excellent MS Office skills (Word, Excel, PowerPoint, Outlook) and confidence working with virtual meeting platforms.
* Excellent German and English communication skills, both written and spoken; additional languages are considered an advantage.
Our Offer
An attractive workplace in a dynamic environment with development opportunities of an internationally acting group is awaiting you. Due to legal reasons we are obliged to disclose the minimum salary for this position, which is €3.181,21 per month based on full‑time employment (38.5 h/week). We offer a higher and market‑conform remuneration depending on experience and qualification, besides attractive employee benefits including:
* Flexible working hours & home office days
* Parking or Job Ticket for public transportation
* Opportunities for professional development and career growth
* Meal allowance at the restaurant in the office building
* Variety of share programs, providing our employees with the opportunity to become stakeholders in the company’s success
* Occupational health promotion: company doctor, discount on supplementary health insurance, fitness classes on site
* Various employee discounts
Are you ready to join us in creating a better future? Then please submit your application (CV + letter of motivation) exclusively online.
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