Sales Support and Executive Assistant, Austria (part time)
The people here at Apple don’t just create products — they create the kind of wonder that’s revolutionized entire industries. It’s the diversity of those people and their ideas that inspires the innovation that runs through everything we do, from amazing technology to industry-leading environmental efforts. Join Apple and help us leave the world better than we found it.Apple’s Sales organization generates the revenue needed to fuel our ongoing development of products and services. This in turn, enriches the lives of hundreds of millions of people around the world. Our sales team, is in many ways, the face of Apple to our largest customers.We're seeking a collaborative team member with a friendly work style, who's well-organized, able to effectively multi-task & prioritize, and take initiative.In this position, you will support cross functional activities in order to drive key business development and sales initiatives (50% of the time) and you will provide excellent, comprehensive administrative and operational support to our Country Manager, Austria and Sales Leaders (50%).
Description
As a Sales Support and Executive Assistant, you will need to quickly develop an understanding of the team’s operations, culture, policies and procedures.Your responsibilities will include support in significant cross-functional business development initiatives, support in reporting, budget management and meeting and event/meeting planning and execution via live, videoconference and conference calls.Be the central point of contact for coordination and communication of cross departmental events and activities.Provide welcome and orientation for newcomers in the team.Prepare, update and circulate meeting materials ahead of time including keynotes, agenda etc.Support Sales Management on punctual business initiatives, reporting needs or projects.Coordinate selected on-site meetings, including room reservations, catering, managing speakers and presenters schedules, etc.Liaise with finance to maintain equipment inventory and assist with new equipment purchases/upgrades.Assist visitors from foreign/home office as required.Support Apple Country Manager and the Sales Team
Responsibilities
* Office Management
* Support Teams of all Route-to-markets regarding reportings and special projects
* Organisation of Team Events, Workshops and Meetings
* Preparation of Business Reviews an weekly reportings
* Onboarding of new employees
Minimum Qualifications
* Strong level of German and English
* Substantial experience of high-level, complex administration work at a senior level
* Flexible approach to work
* Excellent networking skills with key business partners and stakeholders in central teams
* Excellent communication skills - verbal and written involving high-level communications with internal and external contacts
* Effective time management, uses initiative to prioritise workload and execute against multiple projects and deadlines and meet these
* Ability to work in a fast-paced environment, anticipate issues, stay calm under pressure and work within ambiguity
* Interpersonal/relationship building skills/proactive collaboration with the team
* Exceptional assessment and organisational skills; attention to detail and excellent follow-through
* Demonstrates ability to take initiative, anticipate needs and exercise independent/sound judgment
* Demonstrates passion for learning new things, continuous improvement, sharing best practices
* Direct experience dealing with sensitive and conflicting situations in a diplomatic manner
* Proven experience creating spreadsheets and composing/creating content, texts and special reports, Keynote (Presentation), Pages (Wordprocessing) and Numbers (Excel) skills required
* Determined, self-motivated and eager to take on new challenges
* Ability to influence others; manage conflict appropriately, know when to delegate issues upward
* Ability to anticipate change and react efficiently & expeditiously
* Experience of working with remote teamsRelevant experience supporting executive level staff (calendar management, travel, task management, facilities, purchasing and day to day operations).
* Significant experience managing budgets, creating purchase orders and supporting reporting.
* Excellent written and verbal communication skills and strong sense of professionalism.Excellent organization skills, acute attention to detail, ability to handle multiple tasks in a fast paced and time sensitive environment.
* Ability to prioritize workload and meet deadlines.
* Calm under pressure, sense of humour and strong interpersonal skills.Flexibility and adaptability to navigate priorities based on last minute changes.
* Self-starter who anticipates needs, takes initiative and possesses a “can-do” attitude
* Experience handling sensitive and confidential information with integrity, discretion and utmost secrecy.
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