Job Description
The Office Coordinator is responsible for running general day to day needs of our physical premises as well as owning the process, deliveries, logistics, travels and administering budget reports.
Main Responsibilities:
* Provide office support services to ensure efficiency and effectiveness within Evolution office;
* Greet, assist, and/or direct the public to the appropriate host employee;
* Dealing with incoming/outgoing correspondence in line with the policy, sign for deliveries and direct them to the appropriate staff member, receive/register and send mails and cargos from/to company parties or partners;
* Manage Biometric system, taxi service, visitors’ sign - up system and register visitors in line with the policy;
* Ensure monthly procurement duties in time manner;
* Manage and supervise plants gardenin & cleaning service;
* Ensure that the Reception area is kept tidy and clean at all times
* Cooperation with Security team
* Maintain the condition of the office and arrange necessary technical repairs via ticketing system, manage performance;
* Manage kitchenette and dining area to be always in order;
* Maintain general office tidiness and supervision of cleaners;
* Take part in training processes of the new employees in department,
* Coordinate and maintain administrative records such as gym benefit etc.;
* Managing wiki page & EvoSpace for related responsibilities;
* Pre approve all office related orders with Office Manager
* Check and ensure that coffee, vending machines and other office equipment are in working condition, arrange technical maintenance if required;
* Monitor office supplies inventory and take care of groceries and water supplies in the office place orders, control deliveries, and go for shopping if needed, prepare expense reports;
* Ensure compliance with all company policies, procedures, and guidelines;
* Assist with Real Estate questions;
* Take care of maintaining office in terms of construction works/repainting works, furnitur inventory/selling/utilization/ordering and maintenance of existing;
* Assist in the planning and preparation of meetings, conferences, and conference telephone calls, ensure availability of office supplies in meeting rooms;
* Perform other duties, as asked by the manager, which are related to this position and which meet the qualifications;
* Replace colleagues during their vacations, sick leaves, and other absences. Replacement take place during working time, and it is not considered as additional work;
* Deal with customer complaints or issues
Qualifications
* This role will be covering two locations one in Saint Julian's and one in Birkirkara
* Secondary education At least 2 years of experience in management, customer service, administration,procurement or any other related field;
* Fluent English skills (verbal and written);
* Fluent in Maltese is an asset;
* Good MS literacy;
* Excellent written and verbal communication skills;
* High sense of responsibility, punctuality, accuracy and attention to details;
* Ability to accurately fulfill the direct management orders and work tasks;
* Tact and discretion, for dealing with confidential information;
* Multitasking flexible and adaptable approach to work, the ability to work with fast paced, ever changing environment;
* Ability to work independently and in a team.
Additional Information
This position is an excellent opportunity to join the fast-growing Evolution team. We also offer:
* Opportunity to gain real insight into how the gaming industry functions by working in a role that touches all areas of the number 1 gaming supplier
* Competitive salary
* Health insurance
* Gym membership
* Parking facilities provided
* Professional development opportunities
If you are interested, please apply and you Need to submit your portfolio!
For more information please visit our careers page:
The purpose of processing personal data which candidate submits to Evolution Gaming is to manage applications in view of possible pre-selection and further recruitment at Evolution. All personal data collected will only be used for this purpose and will in no case be transmitted to any third party without your consent.