Event Manager Global (f/m/d)
Thinkproject is pioneers in a new era of construction software, offering an integrated platform that combines the most extensive portfolio of mature solutions with innovative features, integrations, and a cohesive user experience. Powered by a Connected Data Ecosystem, we support customers in efficiently delivering, operating, regenerating, and disposing of their built assets across the full lifecycle.
We are looking for an experienced and highly organised Interim Event Manager Global (f/m/d) to join our international Events team on a fixed‑term contract (12 months) covering maternity leave. The role offers the potential for contract extension based on organisational needs and performance.
What your day will look like
The Event Manager is responsible for the overall planning, coordination, and execution of own events and tradeshow/3rd‑party events. This includes managing logistics, budgeting, coordinating vendors and staff, and ensuring high‑quality experiences for attendees. The role requires strong communication and organisational skills to create memorable and impactful events.
1. Planning
* Lead the planning, coordination, and execution of own events, tradeshow, and third‑party events.
* Collaborate with stakeholders and internal teams, especially Sales, to understand event/tradeshow goals, target audience, and requirements, ensuring delivered quality and timing for all stakeholders (e.g. content, agenda, and speaker selection).
* Maintain clear and consistent communication with all stakeholders, providing regular updates on project status, milestones, and any issues that arise.
2. Budgeting and Financial Management
* Manage event budgets, ensuring all expenses remain within agreed limits.
* Track expenses and negotiate with vendors to secure the best rates.
* Support the creation of post‑event financial reports, analysing profitability and cost‑effectiveness.
3. Logistics and Coordination
* Coordinate with vendors, suppliers, and contractors for services such as catering, audio‑visual setups, decorations, and transportation.
* Manage external agencies, oversee venue sourcing, and coordinate all show production elements, including audio and visual components.
* Collaborate with internal teams to create event/booth concepts and brief agencies and booth builders.
* Collaborate with the design team to ensure all event/tradeshow elements are on brand.
* Oversee set‑up, execution, and teardown of events, ensuring all logistics run smoothly.
4. Team and Vendor Management
* Manage on‑site event staff, including volunteers if needed.
* Assign roles and responsibilities to team members, ensuring efficient workflows.
5. Communication
* Collaborate with the team or develop strategies to promote events through social media, email campaigns, and partnerships.
* Oversee the design and distribution of promotional materials.
6. On‑site Event/Tradeshow Management
* Serve as the primary point of contact for all event participants, staff, and vendors.
* Manage event timelines, ensuring adherence to schedules.
* Troubleshoot issues in real time, making quick decisions to maintain event quality.
* Travel to event locations to supervise and manage all on‑site activities.
7. Post‑Event Evaluation and Reporting
* Gather attendee feedback and measure event success through surveys, feedback forms, and metrics such as attendance and engagement.
* Prepare post‑event reports summarising financial performance, client satisfaction, and areas for improvement.
* Reflect on insights gained to improve future event planning.
What you need to fulfil the role
Key Skills and Competencies:
* Project Management: Strong ability to manage multiple tasks, prioritise, and meet deadlines.
* Communication and Interpersonal Skills: Excellent verbal and written communication in German and English; French is a plus.
* Problem‑Solving: Able to think quickly and resolve issues as they arise during events.
* Attention to Detail: Ensures all aspects of the event are executed to high standards.
* Digital Tools & Technology Proficiency: Highly analytical and tech‑savvy, comfortable navigating a wide range of digital marketing, automation, and project management tools.
* Budgeting and Financial Acumen: Experience in managing budgets, negotiating contracts, and tracking expenses.
* Flexibility and Travel Willingness: Comfortable working in multicultural and international environments, collaborating effectively across diverse teams and travelling to different event locations.
Qualifications and Experience:
* Education: Bachelor’s degree in Event Management, Hospitality, Marketing, Business, or related field (or equivalent experience).
* Languages: Native German speaker, excellent command of English.
* Experience: Typically 3‑5+ years of experience in event management or a related field, including the organisation and implementation of international events outside your own country; preferred experience in corporate events within the Software or IT industry.
Contract Details:
* Fixed‑term contract: 12 months (maternity leave cover)
* Potential extension based on business needs and individual performance.
What we offer
Lunch ’n’ Learn Sessions, Women’s Network, LGBTQIA+ Network, Coffee Chat Roulette, Free English Lessons, Thinkproject Academy, Social Events, Volunteering Activities, Open Forum with Leadership Team (Tp Café), Hybrid working, Unlimited learning. We are a passionate bunch here. Joining Thinkproject means shaping what our company becomes. We take feedback from our staff very seriously and provide them with the tools they need to help us create a fantastic culture of mutual respect. We believe that investing in our staff is crucial to the success of our business.
Your contact
Please submit your application, including salary expectations and potential date of entry, by submitting the form on the next page.
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