Department/Unit: Office of the President
Date of Issuance: February 6, 2026
Deadline of Applications: February 26, 2026
Required Languages: English
Contract Type: Fixed Term Contract
Grade: D
Job Category: Support
Recruitment Status: Local
Contract Duration: Two-year fixed term appointment, with the possibility of renewal
Eligibility: Applicants shall be considered eligible if they are nationals of, or legally residing, in the EU.
Recruitment Modality Note: Please note that the recruitment modality for professional positions will be determined based on the candidate’s nationality and residency status.
While all nationalities are eligible for this role, nationals from the Member Countries of the OPEC Fund for International Development are strongly encouraged to apply. The Member Countries are: Algeria, Ecuador, Gabon, Indonesia, Iran, Iraq, Kuwait, Libya, Nigeria, Saudi Arabia, United Arab Emirates, and Venezuela.
Job Profile
The Executive Assistant is responsible for providing secretarial/clerical services to the Office of the President, performs auxiliary administrative duties relevant to the supervisor's responsibilities and coordinates overall Office activities within overall policies or instructions.
Duties And Responsibilities
Correspondence:
* Provides background information and files concerning correspondence and ensures that urgent/important items are drawn to the President’s attention.
* Drafts correspondence in one or more languages, upon own initiative or on-the-job instructions received, for the signature of the President.
* Checks outgoing mail for accuracy, conformity with overall policies or instructions, and use of the correct communication channels.
Business meetings / events arrangement:
* Receives officials and other visitors to the Office of the President and arranges meetings, notifying participants of place, date, time, and subject.
* Makes arrangements for duty travel, prepares travel authorizations, ensures that visas, vaccination certificates, etc., are in order and completes the required forms.
* Manages the President’s calendar and assists and advises the Office on a variety of administrative and logistical matters ensuring smooth daily operations.
Coordination:
* Coordinates overall department activities involving the President with other assistants within other departments.
* Coordinates logistical arrangements of workshops and trainings attended by the President.
* Supports compliance with internal policies and deadlines.
* Handles sensitive information with discretion.
Document management:
* Designs and maintains accurate and effective physical and electronic filing system.
* Performs other duties as required by the Office of the President and/or Chief of Staff.
Qualifications And Experience
* A Bachelor’s degree in Business Administration, Public Administration or a relevant field.
* A minimum of 10 years relevant professional experience, of which 3 years should have been at a responsible level in a large organization, preferably international in nature.
* Fluent in English. Good working knowledge of Arabic, French or Spanish is an added advantage.
Competencies
* Collaboration and Teamwork – Ability to effectively collaborate with colleagues, stakeholders (internal and external), and partners from diverse backgrounds, cultures, and perspectives to achieve shared goals.
* Effective Communication – Ability to articulate ideas and information clearly and persuasively across various channels and audiences, integrating communication best practices, and ensuring messages are tailored, culturally sensitive, and impactful.
* Results-Orientation – Ability to achieve results through proactive ownership, decisive action, and strategic planning, ensuring goals are met within specified timeframes and align with the organization’s strategic direction.
* Learning Agility and Adaptability – Ability to swiftly learn, unlearn, and adapt to changing circumstances and emerging challenges, with a commitment to continual growth through embracing new ideas, technologies, and updating functional expertise.
* Stakeholder and Impact Focus – Ability to prioritize and address the needs and expectations of diverse stakeholders to achieve sustainable impact, ensuring effective relationship management, transparent communication, and alignment with mission objectives.
* Accountability – Ability to take responsibility for one’s actions, decisions, and their outcomes, demonstrating integrity and reliability, adhering to established internal controls, and maintaining a high standard of ethical behavior.
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