Assistant to EVP Northern & Latin America (30h / week)
* Full-time
Doka is a world leader in providing innovative formwork solutions & services in all areas of construction. The company is also a global supplier of well-thought-out scaffolding solutions for a varied spectrum of applications. Family-owned with a history of more than 150 years, Doka is a part of the Umdasch Group with values of corporate sustainability: partnering, passionate, high-performing. With about 11,000 employees and over 170 sales and logistics facilities on 5 continents, the Group stands for international success and an orientation towards world markets, flexibility and dynamism, and a willingness to change. Be part of our ongoing success story!
We are seeking a highly organized and efficient Assistant to the Executive Vice President Northern & Latin America (EVP NAMLAM) to join our team in Amstetten, Austria for 30 hours a week. In this role, you will provide crucial administrative support to the EVP and the Area Team, ensuring smooth day-to-day operations and facilitating effective communication across countries and functions:
1. Manage calendars, including scheduling meetings and ensuring proper preparation.
2. Act as a liaison between the EVP and internal/external stakeholders and facilitate communication between the NAMLAM countries, the Area Team, and the head office.
3. Support visitors from our country organizations with their trips to the head office (travel arrangements, hotel bookings, meeting organization) and act as their go-to person during their stay.
4. Coordinate and organize team communication and collaboration, e.g., by maintaining communication channels and file shares.
5. Assist in managing expense reports, cost charging, invoice controlling, purchase orders, asset inventory, and timesheets.
6. Coordinate and organize international business trips, including visa applications, accommodations, and itineraries.
7. Prepare and edit correspondence, presentations, and reports.
8. Support special projects and initiatives as needed.
Requirements:
1. 3-5 years of experience as an executive assistant or in a similar role.
2. Fluency in English required; Spanish or German language skills are a plus.
3. Strong organizational, communication, and time management skills.
4. Proactive problem-solving skills and attention to detail.
5. Experience working in an international business environment and adaptability to work with diverse teams across different time zones.
6. Ability to work independently and manage multiple priorities with a high level of discretion.
7. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
We offer an interesting position within a highly motivated and dynamic team with a wide range of development opportunities. Further, we offer competitive benefits of an international company that you can find HERE.
A salary in line with the market is offered for this position based on the specific qualification and professional experience.
We are required by law to state the minimum annual gross salary for this position, which is EUR 36,725.78 for a full-time contract according to the collective agreement (woodworking industry).
#J-18808-Ljbffr