NXAI is an Austrian AI research company located in Linz, where advanced research is transformed into real-world impact. Our focus is on next-generation xLSTM models and their industrial applications. Together with a strong network of partners, we are creating a leading center for AI innovation in Linz. We're always excited to meet forward-thinking minds eager to shape the future of AI and are looking for a structured and dependable Operations Associate (f/m/d) to support our leadership team.
This entry-level role combines executive support, office management and project coordination. It is designed as a high-performing position with clear operational responsibilities in the daily work of a growing AI company.
Your responsibilities
* Orchestrate and manage all administrative and organizational workflows to ensure the leadership team's operational excellence.
* Manage office operations, scheduling, correspondence and documentation.
* Support accounting and controlling, including:
* Preparing and organizing receipts and invoices for bookkeeping.
* Coordinating and executing payments.
* Supporting reporting and related financial documentation.
* Assisting with budget tracking and expense reports.
* Coordinate tasks within grant-funded projects, including reporting, deadlines, and partner communication.
* Plan and organize internal and external events (workshops, community meetups, partner visits).
* Manage community relations, including communication with external networks, industry partners and academic collaborators.
What you bring to the table
* University degree (Bachelor or Master) in Business Administration, Economics, or a related field.
* Strong organizational skills with attention to detail and ability to prioritize effectively.
* Excellent written and verbal communication skills in German and English.
* Proficiency in productivity tools (Google Workspace, MS Office, project management tools).
* Structured, reliable and proactive working style.
* Interest in research and technology environments.
What you'll get
* A stable, high-responsibility role at the operational core of NXAI.
* Opportunity to take ownership in office and project management from day one in a professional, growth-oriented environment in one of Austria’s emerging AI research hubs.
* Direct collaboration with the leadership team.
* Work alongside a high-performing team at the forefront of AI innovation, where professional excellence is the guiding principle.
* A market-aligned salary package tailored to your experience, plus individual benefits. Starting salary is €3,175 gross per month. Depending on your profile and your development potential within the team, a significant overpayment is of course possible. The salary is paid 14 times per year.
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