Overview
Our client is seeking a highly organised and dynamic part-time Executive Assistant to support a UHNW family in Vienna, Austria.
This part-time, hybrid position, working 30 hours per week, requires acting as a trusted right hand to the leadership team whilst balancing executive-level support, office administration and management responsibilities.
The successful candidate will play a pivotal role in ensuring daily operations run seamlessly, while also supporting strategic initiatives and enabling future growth. Start date: ASAP.
Job duties
Responsibilities of the Part-time EA include:
* Provide high-level administrative and executive support, with direct communication and close liaison with the Principal
* Oversee daily operations across household and office functions
* Manage diary coordination, scheduling meetings, booking appointments, restaurants and complex calendars
* Coordinate all travel arrangements, including jet brokering, transfers, VIP services, and hotel bookings
* Oversee house maintenance and day-to-day operational requirements of the residence(s)
* Line manage household staff to ensure seamless coordination
* Set up and manage the office, overseeing office management duties and processes
* Manage, review, and process bookkeeping activities, including invoices, bills, payments, reconciliations, and expense claims, liaising with accountants and family office staff
* Prepare correspondence, reports, briefing notes, and other documentation as required
* Act as the first point of contact for internal and external stakeholders, exercising discretion and professionalism
* Run errands and handle ad hoc tasks
* Uphold strict confidentiality when handling sensitive personal and professional information
Candidates must be/have:
* A minimum 2 years' experience in a similar Executive Assistant/Office Manager position (UHNW or senior-level experience preferred)
* A fluency in both German and English (spoken and written)
* Strong organisational and time-management skills with excellent attention to detail
* Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and ability to learn new digital tools quickly
* Solid numerical and analytical skills; comfortable with budgets, reports, and expense management
* Excellent communication and interpersonal skills, able to liaise effectively at all levels
* Ability to work independently, problem-solve, and take initiative with sound judgement
* High level of discretion and integrity in handling confidential matters
Hours
Up to 30 hours per week, with flexibility to accommodate business and Principal's requirements.
Location
Hybrid position.
Applicants must be based within a commutable distance of Vienna (1020), Austria.
Salary
Net monthly salary of €3,500, depending on experience.
Job ref
CP925: Part-time EA for UHNW family in Vienna (1020), Austria.