HR Business Support Assistant
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Department/Unit: Corporate Services / Human Resources (HR) Unit
Date of Issuance: December 17, 2025
Deadline of Applications: January 17, 2026
Required Languages: English
Contract Type: Fixed Term Contract
Grade: C
Job Category: Administrative
Recruitment Status: Local
Contract Duration: Two-year fixed term appointment, with the possibility of renewal
Applicants shall be considered eligible if they are nationals of, or legally residing in, the EU. Nationals from the Member Countries of the OPEC Fund for International Development are strongly encouraged to apply. The Member Countries are: Algeria, Ecuador, Gabon, Indonesia, Iran, Iraq, Kuwait, Libya, Nigeria, Saudi Arabia, United Arab Emirates, and Venezuela.
Job Profile
The HR Business Support Assistant provides administrative and coordination support to the HR Director and the broader HR team. The role is responsible for organizing documentation for governance bodies using established templates, supporting onboarding activities, and maintaining HR systems and intranet content. It also contributes to document management and process efficiency improvements using available digital tools, working closely with the HR team across People & Culture, Human Resources Business Partner & Talent Intelligence, and Total Rewards.
Support to the HR Director
* Assist the HR Director with the preparation of briefing materials, talking points, and background information using standardized formats.
* Coordinate inputs and follow‑ups on strategic HR initiatives led by the Director.
* Monitor timelines and follow up on deliverables and timelines for the Director’s office.
Governance & Committee Documentation
* Prepare and format HR submissions for Governing Board and Committee meetings.
* Ensure timely collection and review of materials in line with organizational standards for completeness and compliance.
* Liaise with internal contributors to gather required inputs and contribute to completeness and accuracy of documentation.
Administrative & Operational Coordination
* Support the implementation of HR programs such as workforce planning, performance reviews, and internal mobility.
* Maintain the HR document repository and ensure version control.
* Coordinate HR‑related actions and follow‑ups with internal stakeholders.
Onboarding & Integration
* Coordinate onboarding logistics and documentation for new hires.
* Act as a liaison between HR and new staff to ensure a smooth onboarding experience.
* Track onboarding progress and follow up on outstanding actions.
HR Intranet & Internal Communication
* Maintain and update the HR intranet page with accurate and timely content.
* Draft and disseminate internal HR announcements and updates.
* Collect and organize content from various HR units for internal communication.
Process Improvement & Quality Assurance
* Support efforts to streamline HR administrative processes and improve efficiency.
* Support initiatives to enhance data quality and consistency in HR systems and documentation.
* Develop and maintain templates and tools to support HR operations.
Team Collaboration & Backup
* Provide operational support to other HR team members as needed.
* Serve as a backup during absences or peak periods.
* Provide administrative support to HR projects and initiatives.
Any other duties as required by the Director, Human Resources or the Chief Administrative Officer.
Qualifications and Experience
* Bachelor’s degree in Human Resources, Public Administration, Political Science, Business, or a related field.
* Minimum of eight (8) years of relevant administrative experience in HR coordination, research, or governance support roles.
* At least three (3) years of this experience within an international organization, multilateral development bank, or international development institution, preferably in HR.
* Fluent in English. Good working knowledge of Arabic, French, or Spanish is an added advantage.
Competencies
* Collaboration and Teamwork – Ability to effectively collaborate with colleagues, stakeholders, and partners from diverse backgrounds.
* Effective Communication – Ability to articulate ideas and information clearly across various channels and audiences.
* Results‑Orientation – Ability to achieve results through proactive ownership, decisive action and strategic planning.
* Learning Agility and Adaptability – Ability to learn, unlearn, and adapt swiftly to changing circumstances.
* Stakeholder and Impact Focus – Ability to prioritize and address the needs of diverse stakeholders to achieve sustainable impact.
* Accountability – Ability to take responsibility for actions, decisions, and outcomes, demonstrating integrity and reliability.
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