EUMETSAT is an intergovernmental organisation based in Darmstadt, Germany. All data provided by our state-of-the-art satellites systems are making a tangible difference in people's lives and contribute to the thriving European economy.
This information is supplied to the National Meteorological Services of the organisation's Member and Cooperating States in Europe, as well as other users worldwide.
EUMETSAT also operates several Copernicus missions on behalf of the European Union and provide data services to the Copernicus marine and atmospheric services and their users.
As an intergovernmental European Organisation, EUMETSAT can recruit nationals only from the 30 Member States (Austria, Belgium, Bulgaria, Croatia, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Iceland, Ireland, Italy, Latvia, Lithuania, Luxembourg, The Netherlands, Norway, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, Sweden, Switzerland, Turkey and the United Kingdom).
EUMETSAT is an international organisation employing staff from across all 30 member states and this role is being advertised on multiple international job boards, but please note that this role would be based in Darmstadt, Germany and would require international applicants to relocate if successful.
The Personal Assistant gives secretarial and administrative support to the Director of Programme Preparation and Development Department (D/PRD), coordinates secretarial support throughout the Department and is responsible for the organisation of EUMETSAT Delegate Body meetings and other international meetings.
The Programme Preparation and Development Department (PRD) manages current and next-generation mandatory programmes in various phases of development in addition to other activities. This include the EUMETSAT Polar System Second Generation (EPS-SG), Meteosat Third Generation (MTG), current and future Ocean Altimetry and Copernicus Sentinel Missions and a constellation of small satellites, EPS-Sterna.
Manage the Office of the Director of Programme Preparation and Development(D/PRD) and coordinate shared and temporary secretarial support arrangements across the department;
Provide personal assistance to D/PRD and the coordination with the rest of the Management Board in liaison with the offices of the Director-General and other Directors, including: Managing his/her schedule and appointments; Monitoring and supporting the fulfilment of his/her actions; Support the Project Management Office (PMO) and selected functions of New Programmes and Services (NPS);
Conduct and manage assigned activities in support of D/PRD;
Monitor and control of relevant budgetary commitments and contributing as necessary to future budget planning, as well as initiating and managing relevant procurements;
Coordinate departmental inputs to the Management Board Meetings, report on Organisational and PRD objectives, Director-General's reports to Delegate Bodies;
Organise international meetings and conferences as required, in particular Scientific & Technical Group (STG) and Joint Scientific & Technical Group / Administration & Finance Group (STG/AFG) meetings, including: Proven secretarial and administrative experience in a senior executive office in a multi-lingual and complex environment, including drafting of correspondence and minutes of meetings in English;
· Experience in organising large or complex meetings or other events with senior international participants;
· Experience of managing budgets and conducting procurements for the office;
· Experience of people management and/or task coordination would be advantageous;
· Proficient practice of office software suites (i.e. Word, Excel, PowerPoint, Outlook), and experience of a document/information management system and an ERP, preferably SAP, with ability to adapt to new tools;
· Candidates must be able to work effectively in English. Knowledge of German is an advantage.
APPLICATIONS MUST BE SUBMITTED IN ENGLISH. EUMETSAT is an international organisation employing staff from across all 30 member states and this role is being advertised on multiple international job boards, but please note that this role would be based in Darmstadt, Germany and would require international applicants to relocate if successful.
Excellent salary, of up to Euro 6000 NET (after income tax) based on skills and experience
· Full medical coverage for employee and family
· Training and development support
· Relocation allowance and support (if applicable) Salary: 72000 EUR / YEAR