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ARX is a global network of specialists in engineering, design, and architecture. Our team offers 360° consulting, project management, and technical services in:
airports, bridges, buildings, cableways,
digital innovation, environment, equipment,
geology, geotechnics, hydropower, metros,
nuclear plants, oil & gas, pipelines, ports,
railways, river engineering, roads, traffic,
tunnels, and water/wastewater treatment.
With offices across Europe, North and South America, Asia, Africa, and Oceania, our agile task force combines global expertise with local know-how.
Airport Competence GmbH, part of Arx Group, has been a trusted brand in the airport industry for over 30 years recogniezed for its holistic approach to business and technical airport development. Clients benefit from a wide range of aviation skills, services, and global expertise for effective and convenient solutions.
With more than 400 consulting projects and 120 airport transactions, the Group is an ideal partner for airport privatization and development and well known in the airport industry.
For our office in Vienna, we are looking for a passionate and experienced
Tender, Finance & Administration Coordinator – 100% (m/f)
to join and help us shape the airports of the future.
Responsibilities:
Finance & Controlling (approx. 40%)
1. Recording, evaluating and analyzing all accounting transactions within the company
2. Providing relevant financial key figures for senior management
3. Preparing financial, monthly and quarterly reports
4. Acting as a point of contact for banks and tax advisors
5. Year-end closing activities, preparation of preliminary balance sheets and documentation for the tax advisor
Tender Management (approx. 40%)
6. Supporting the branch management in the preparation and handling of tenders
7. Entering and managing tenders via group-wide SharePoint platforms and e-procurement portals
8. Creating checklists for incoming tenders; coordinating with project managers and planning required actions
9. Monitoring deadlines and ensuring the timely preparation of administrative bid content (cover letters, Q&A documents, submission files)
10. Compiling complete tender documents including formatting, language review, and dispatch
11. Preparing internal reports on submissions, contract awards, and feedback
12. Maintaining supporting standard documents such as CVs, reference sheets, and client letters
General Administration & Office Organization (approx. 20%)
13. Providing general administrative and commercial support for project administration
14. Supporting the administration team with organizational, administrative and commercial tasks
15. Assisting with the preparation of presentations and marketing materials
16. Coordinating administrative HR matters (vacation lists, salary overviews)
17. Supporting internal reporting as well as IT and archiving processes
Requirements:
18. Completed training or education in administration, office management, or a comparable discipline
19. 3–5 years of professional experience in an administrative role
20. Experience in management support is an advantage
21. Familiarity with tender coordination or public procurement is a plus
22. Interest in aviation, mobility, or infrastructure is advantageous
23. Excellent skills in MS Office, particularly Word and Excel; knowledge of Dynamics is a plus
24. Strong organizational skills and effective time management
25. Experience in planning, coordination, and schedule management
26. Excellent communication skills, both written and verbal
27. Accuracy, initiative, and the ability to prioritize tasks effectively
28. Very good command of German (at least level C1) and good English skills
We Offer:
29. A varied role with a high level of personal responsibility
30. Space for your ideas in a dynamic and innovative work environment
31. A motivated team that values collaboration and creativity
32. Global exchange with our experts from other disciplines and international locations
33. Support for personal development and training based on your interests
34. A modern, well-equipped workplace located directly at Vienna Airport
35. Attractive permanent employment. The minimum salary for this position is € 3,500 gross per month (full-time basis). Overpayment is possible depending on qualifications and experience
Ready to Join Us?
If you are excited by the idea of shaping tomorrow's airports and working with an experienced, motivated team, we would love to hear from you.