Local Consultant - Politico-Military Records Integration Support (SSA)
The Organization for Security and Cooperation in Europe (OSCE) with 57 participating States is the world’s largest regional security organization. All 57 participating States enjoy equal status, and decisions are taken by consensus on a politically, but not legally binding basis. For more detailed information on the structure and work of the Secretariat, please see http://www.osce.org/secretariat
The OSCE Secretariat in Vienna assists the Chairpersonship in its activities, and provides operational and administrative support to the field operations, and, as appropriate, to other institutions.
The Conflict Prevention Centre (CPC) plays a key role in supporting and co‑ordinating the OSCE's activities in the field, in providing analysis and policy advice to the Secretary General (SG) and the Chairpersonship, in leading work on all aspects of the conflict cycle, and in supporting the various formats dealing with protracted conflicts. The CPC also serves as the focal point in the Secretariat for co‑ordinating and developing the OSCE's role in the politico‑military dimension.
The Communications and Technology Unit (CTU) within the Conflict Prevention Centre supports all Executive Structures and field operations across the OSCE on matters regarding the operational aspects of communication and technology.
Objective of Assignment
Under the direct supervision of the Senior FSC Support Officer, Project Manager, the incumbent is to provide administrative and substantial support to the implementation of the Extra Budgetary Project “Information Management and Reporting System (iMARS) for collecting, processing and reporting on exchange military information”, implemented by the Communications and Technology Unit in the OSCE Conflict Prevention Centre.
Duration of Assignment
The initial contract will be issued for the duration of six months.
Tasks and Responsibilities
* Assist in development and update of the iMARS application
* Coordinate the project implementation, work with the project manager and development team, and populate the iMARS electronic database with data from current and historical Confidence and Security Building Measures (CSBM) military information exchanges
* Maintain electronic and hard‑copy filing systems; files, documents, contact lists, and assist in distribution of documents
* Arrange travel, visas, accommodation, official travel authorisations and travel claims for OSCE, non‑OSCE officials, consultants and others
* Support handling correspondence with donors, partners and counterparts from participating States
* Assist in development of iMARS training courses and e‑Learning modules
* Support development of iMARS e‑Learning modules and assist in preparation of other training activities for participating States and OSCE staff
* For in‑person trainings, arrange travel, visa, accommodation, official travel authorisations and travel claims for OSCE, non‑OSCE officials and participants
* Maintain an overview of all project‑related training requests and activities
* Assist in evaluation of programme and fundraising
* Support fundraising activities by providing necessary information, preparing promotional material when needed, and assisting in organising visibility activities
* Support gathering and compiling data for project progress reports, assist in monitoring of financial expenditures and drafting progress reports on implemented activities and funds utilised
* Perform other related duties as required
* Support development, maintenance and updating of the iMARS electronic database containing historical records related to information exchanges under the Vienna Document 2011 and other politico‑military confidence and security‑building measures
* Assist in compiling and systematizing historical records and documentation related to the Vienna Document 2011, the Global Exchange of Military Information (GEMI), Small Arms and Light Weapons / Stockpiles of Conventional Ammunition (SALW/SCA), Conventional Arms Transfers (CAT), Anti‑Personnel Landmines (APL) and the OSCE Code of Conduct (CoC)
* Support development and integration of the Dayton Article IV Peace Accords module into the iMARS application
* Ensure accurate data entry, verification and quality control of records uploaded to the iMARS database
* Contribute to preparation of internal reference materials, documentation and user guidance related to database content and structure
* Liaise with relevant stakeholders to collect, clarify and verify information necessary for database updates
* Maintain organised electronic and documentary records related to the project
* Provide administrative and logistical support related to the implementation of the project
Necessary Qualifications
* Completed secondary education supplemented by relevant training on maintaining and working with e‑learning platforms
* Minimum of two years of working experience in administrative and project support, managing databases and clerical work
* Prior experience in an international organisation, particularly in the area of politico‑military issues, would be an asset
* Professional fluency in English with excellent communication (both oral and written) skills; professional fluency in BCMS language would be an asset
* Demonstrated gender awareness and sensitivity, and ability to integrate a gender perspective into tasks and activities
* Ability and willingness to work with people of different cultural, religious backgrounds, gender and diverse political views while maintaining impartiality and objectivity
* Computer literacy with practical experience using Microsoft applications
Remuneration Package
The suitability of candidates will be determined taking into account their qualifications, expertise, experience and the value for money of their services. Applicants are requested to indicate their proposed monthly rate and availability for the foreseen services in the pre‑screening section at the end of the application phase in the cover letter. Remuneration will be based on the selected consultant's/expert's qualifications, experience, tasks and deliverables for this position and in accordance with the OSCE established rates.
The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all religious, ethnic and social backgrounds to apply to become a part of the Organization.
* Issued by: OSCE Secretariat
* Requisition ID: SEC000979
* Contract Type: Special Service Agreement (SSA) / Consultant
* Grade: No grade
* Job Level: General Services
* Job Type: Consultant
* Number of posts: 1
* Issue Date: Apr 21, 2026
* Closing Date: Apr 28, 2026
* Employee Status: Short‑Term
* Schedule: Full‑time
* Education Level: High School Diploma / (GED)
* Target Start Date: As soon as possible
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