NXAI is an Austrian AI research company located in Linz, where advanced research is transformed into real-world impact. Our focus is on next‑generation xLSTM models and their industrial applications. Together with a strong network of partners, we are creating a leading center for AI innovation in Linz. We’re always excited to meet forward‑thinking minds eager to shape the future of AI and are looking for a structured and dependable Operations Associate (f/m/d) to support our leadership team.
This entry‑level role combines executive support, office management and project coordination. It is designed as a high‑performing position with clear operational responsibilities in the daily work of a growing AI company.
Your responsibilities
* Orchestrate and manage all administrative and organizational workflows to ensure the leadership team’s operational excellence.
* Manage office operations, scheduling, correspondence and documentation.
* Support accounting and controlling, including: preparing and organizing invoices for bookkeeping, coordinating and executing payments, supporting reporting and related financial documentation.
* Coordinate tasks within grant‑funded projects, including reporting, deadlines, and partner communication.
* Plan and organize internal and external events (workshops, community meetups, partner visits).
* Manage community relations, including communication with external networks, industry partners and academic collaborators.
What you bring to the table
* University degree (Bachelor or Master) in Business Administration, Economics, or a related field.
* Strong organizational skills with attention to detail and ability to prioritize effectively.
* Excellent written and verbal communication skills in German and English.
* Proficiency in productivity tools (Google Workspace, MS Office, project management tools).
* Structured, reliable and proactive working style.
* Interest in research and technology environments.
What you’ll get
👥 Direct collaboration with the leadership and founding team – including AI pioneer Sepp Hochreiter – and become part of a high‑performing team at the forefront of AI innovation, in a professional, growth‑oriented environment in one of Austria’s emerging AI research hubs.
✨ Make your mark in a high‑responsibility and stable role at the operational core of NXAI.
💼 Based in Austria in our office in Linz📍 | opportunity for ownership in project management and office management, autonomy & high leverage from day one 🌿 | full‑time 🕒 | competitive compensation 💰 | high scaling potential 🚀 | top‑tier network 🌐
📩 Sounds like you? Let’s talk!
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