Our client is a highly reputable, international investment management firm with representative offices in Vienna and New York. The company operates globally and offers a professional, international working environment with modern infrastructure and an elegant historic office setting in 1010 Vienna.
We are currently seeking a highly organized, reliable, and proactive personal assistant (PA) to support the owner of the firm and to assist with a variety of personal, logistical, and organizational tasks.
Your Responsibilities
* Act as a trusted gatekeeper and coordination point for personal, administrative matters
* Coordination of day-to-day logistics, including deliveries and the organization of services for private and office matters
* Managing travel arrangements, including flights, transportation, accommodation, and activities
* Coordinating restaurant reservations and appointments
* Managing reminders, and important deadlines
* Handling invoices and payments while maintaining organized records
* Assisting with errands and personal shopping tasks
* Supporting personal and family-related organizational matters (appointments, school-related tasks, etc.)
* Organizing and coordinating private or small professional events
* Ensuring the smooth coordination of personal and household-related matters
Requirements
Your Profile
* Previous experience as a personal assistant, concierge or administrative assistant
* High level of reliability, discretion, and attention to detail
* Strong organizational and time-management skills
* Excellent communication skills
* Ability to manage multiple tasks simultaneously and prioritize effectively
* Comfortable coordinating with external vendors and service providers
* Tech-savvy with proficiency in common office and scheduling tools
* Fluent English is required; German is considered an advantage
Benefits
Our Client Offers
* A high-trust role with close interaction with senior leadership
* A professional and international working environment
* Flexible working structure (part-time or alternative arrangement depending on candidate profile)
* Remote working is an option
* Elegant historic office with state-of-the-art technology and modern equipment in the heart of Vienna
* Attractive and above-average compensation package
If you are a proactive and highly organized individual who enjoys supporting senior professionals in a dynamic and international environment, we look forward to receiving your application.
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