VALANX Biotech is reimagining the future of protein-based therapeutics through next-generation bioconjugation. Our proprietary synthetic biology platform expands and optimizes design opportunities of biologics – unlocking a new era of safer, more effective, and customizable medicines. At VALANX, innovation meets precision. We're a team of scientists, engineers, and entrepreneurs passionate about transforming how biologics are made and delivered. For fast-tracking our organisational development we are looking for an
Administrative Assistant (f/m/x)
Location: Vienna Biocenter, St. Marx, Vienna
Start date: immediate
Job Type: Full-time, 40 hours weekly ideally, 30 hours possible
Your Role
You will be the operational backbone of the company – the person who makes sure things are organized, documented, scheduled, and followed through. You'll work very closely with the C-level team and collaborate with all functions (R&D, BD, finance, HR).
Your Responsibilities
Executive & Investor Support
* Support C-level with calendar management, meeting coordination and preparation of board/shareholder materials.
* Organize investor meetings and help maintain a structured fundraising funnel in the CRM.
Office, Facility & Administrative Management
* Ensure smooth day-to-day office operations (supplies, meeting rooms, printer, vendors).
* Coordinate facility maintenance and act as the main contact for service providers (maintenance, cleaning, etc.).
* Organize internal company events and team activities.
Legal & Documentation
* Maintain an organized overview of contracts and legal documents (e.g. CDAs, MTAs, other agreements), including signature tracking and filing.
HR & People Operations
* Support hiring processes (job ads, application management, interview coordination, communication with candidates).
* Coordinate onboarding and offboarding and maintain basic HR overviews (contact lists, trainings, etc.).
* Support the organization in streamlining operations and communication and implementation of business processes.
Finance & Admin Support
* Support the finance function by tracking and collecting invoices and ensuring proper documentation and timely reporting.
* Support the finance function and external service providers in accounting, controlling, payroll and monthly, quarterly, and annual reporting.
Communication, Website & BD Support
* Coordinate updates for the company website and support external communication together with our agency.
* Support monitoring of relevant life-science events and suggest suitable networking opportunities for the team.
Organization & IT Coordination
* Help improve internal workflows and meeting structures (e.g. agendas, decision logs).
* Coordinate basic IT topics (accounts, access, tools) with internal stakeholders and external providers.
What You Bring
* Several years of experience in a similar role (e.g. Executive Assistant, Office/Operations Manager, People & Operations, or similar), ideally with experience in a startup environment
* Strong organizational and coordination skills: you enjoy checklists, structure, and making sure nothing falls through the cracks.
* High level of reliability, discretion, and ownership – you are trusted with sensitive documents, calendars, and investor/board communication.
* Very good written and spoken English and German.
* Comfortable with modern tools: Outlook/Office 365, cloud storage, CRM systems (e.g. HubSpot), online booking tools, basic website CMS.
* A pragmatic, hands-on mindset: you're happy to switch from preparing board slides to ordering coffee beans if that's what the company needs.
* Outgoing, friendly and confident personality
What We Offer
* A full-time role with high visibility and direct collaboration with the C-level team.
* The chance to shape how our organization works as we grow from 15 people to the next stage.
* An ambitious, science-driven environment in biotech where your work has a real impact on what the company can achieve for patients in oncology and beyond.
* Flat hierarchies, short decision paths, and a culture where initiative is appreciated.
* The legal minimum salary for this position is € 2.705,03 gross per month, with willingness to overpay depending on qualifications and experience.
Apply Now If this sounds like you, we'd love to hear from you. Please send your CV and a brief cover letter to Michael Lukesch, CEO via valanxbiotech-