Job Description
As an Executive Assistant, you will support the Umdasch Group Ventures team in all
administrative, organizational, and project-supported matters
. You play a key role in ensuring the smooth execution of operational and governance processes and act as a reliable interface between internal and external stakeholders.
You will collaborate closely with a
globally dispersed team
, requiring strong coordination skills, cultural sensitivity, and flexibility in working style and time management.
In Addition, Your Core Responsibilities Include
* Preparing board-level documentation, as well as creating presentations, reports, agendas, minutes, and communication materials in both German and English
* Planning, organizing, and coordinating meetings, workshops, events, selected marketing-related activities, and business trips (including flights, trains, hotels, and visas)
* Managing office organization, invoices, orders, and expense reports
* Serving as a point of contact and key user for various company systems
* Onboarding new employees, including hardware procurement, system access, and training
* Covering for colleagues during absences and flexibly taking on additional tasks
Qualifications
We are looking for a
highly organized and communicative
individual with
strong interpersonal skills
, who enjoys connecting and coordinating across an international environment. You bring a structured working style, set clear priorities, and drive process improvements, while continuously developing yourself.
With
curiosity, adaptability, and resilience
, you approach challenges effectively. You communicate clearly and respectfully, foster strong collaboration, and contribute actively to the team's success.
Your Background
* Completed commercial/business education (e.g., HAK or equivalent)
* At least 5 years' experience in a similar executive assistant role in an international setting
* Organizational talent, and high sense of responsibility
* Strong MS Office skills and high IT affinity
* Outstanding interpersonal and communication abilities, empathy, and strength in fostering teamwork
* Excellent German and English skills; additional languages are a plus
* Discretion, attention to detail, and a proactive, independent working style
* Advantageous: strong interest or affinity for marketing, and communications topics
Your Competencies
* Communication: Communicating clearly and respectfully while collaborating constructively with others
* Curiosity: Exploring new ideas and actively expanding knowledge
* Resilience: Taking on challenges and growing from them
* Adaptability: Adjusting to changing requirements and dynamic environments
* Self Reflection: Reflecting on actions and learning from feedback
* Structured Problem-Solving: Analyzing challenges systematically and developing effective solutions
Additional Information
This position is available on a
full-time or part-time basis (minimum 30 hours per week)
.
What We Offer
* An attractive, modern working environment in a successful, international family business
* Exciting responsibilities with real impact and creative freedom
* A motivated team and plenty of opportunities for growth and development
* Flexible working hours to support your work-life balance
A competitive, market-aligned salary is offered for this position, depending on specific qualifications and professional experience.
We are legally required to indicate a minimum salary. According to the collective agreement for the retail sector, the annual gross minimum salary for this position is EUR 35,126.00 on a full-time basis.
We look forward to receiving your application