Your contribution will be
* Providing administrative, operational and organisational support for the Development Director, including managing the calendar, coordinating travel arrangements, assisting with budget tracking, expense reports as well as any ad-hoc matter allocated by the Development Director
* Liaising with external vendors and suppliers to ensure timely delivery of services and materials
* Facilitating collaboration within and across departments by coordinating inter-departmental and cross-departmental meetings according to the FOUR PAWS facilitation framework in alignment with the organisation’s goals
* Organising team events, workshops, and training sessions, including the booking of venues and preparing materials
* Accompanying the coordination of project teams, monitoring project progress and budgets as well as preparing project presentations as well as analysing information, researching, and preparing briefs, summaries, reports, and statistics
* Tracking progress, managing timelines, and ensuring team alignment with project goals
* Compiling and maintaining project documentation, reports, and status updates for the team
* Supporting the recruitment and onboarding process for new team members by ensuring they have access to necessary resources and tools
* Ensuring adherence to organisational policies and procedures within the team’s daily operation
* Ensuring the department standard documents are tracked and updated, while serving as the first point of contact for their creation and revision
Your profile ideally illustrates
* Professional experience in Development (Fundraising, Communications, Multimedia) coordination, team coordination, project support
* Degree in fundraising, communications, multimedia, business administration, or organizational development
* Excellent English and German skills (written and spoken)
* MS Office (especially Excel and PPT)
* Strong organizational and time-management skills, attention to detail, proactive and solution-oriented mindset, ability to manage multiple priorities, collaborative working style with high discretion
* Passion for animal welfare and FOUR PAWS' vision and mission
Our offer includes
* The opportunity to truly contribute to global animal welfare
* An international, dynamic work environment
* Flexible working times with the option of partial remote work
* A dog-friendly workplace
* Workplace health and wellbeing initiatives
* Wiener Linien annual ticket (or partial contribution to Klima Ticket) and pension fund after probationary period
* PAWSdays: extra days off at the end of the year on top of your 25 days of annual leave
* Birthday leave: extra day off to use around your birthday
* The yearly gross salary range for this position is EUR 42,000 - 47,000 (full-time base, consisting of 14 payments) according to our internal compensation scheme
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