AOP Health is the European pioneer for integrated therapies for rare diseases and in critical care. To enhance our team in Vienna we are looking for an:
Assistant R&D Operations part-time (20h/week) (f/m/d)
1190 Vienna Teilzeit Start: as of now
In this position you will support the daily administrative and operational activities of the Research & Development department. You’ll ensure smooth coordination across teams, assist with documentation and reporting, and contribute to project management support.
What Your Day To Day Will Look Like
1. Support R&D operations by coordinating calendars, meetings, and logistics for cross-functional teams.
2. Assist in maintaining and organizing documentation such as project management tools, study reports, SOPs, and meeting minutes.
3. Contribute to project tracking and timelines under guidance from the Senior Associate R&D Operations.
4. Support management of internal tools like SharePoint, Invoice Hub, and Contract Database.
5. Assist with submission and consolidation of internal updates, dashboards, and reports.
6. Support the onboarding process for new R&D team members (e.g., training material coordination, system access requests).
7. Assist in preparing presentations and internal communications.
8. Collaborate with Finance and Technical Operations to facilitate timely operations.
9. Help organize R&D events, workshops, and off-site meetings.
10. Coordinate meetings, logistics, and documentation related to early asset evaluation and triage activities.
11. Assist with the collection, formatting, and distribution of scientific and competitive intelligence materials to support early asset assessments.
12. Provide administrative and operational support across all R&D departments (e.g., PCD, CDS, CMD, and R&D Ops).
Your Qualifications and Experience
13. Bachelor’s degree in life sciences, business administration, or related field.
14. 3-5 years of industry experience or 1-2 year(s) experience specifically in Pharma/Biotech R&D environment.
15. Strong organizational and multitasking skills.
16. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
17. Experience with project management tools is a plus.
18. Strong written and verbal communication skills.
19. Comfortable working across departments and managing diverse tasks.
20. Ability to handle confidential information with discretion.
21. High motivation and proactive attitude in a dynamic environment.
Our offer
22. An open corporate culture with the opportunity to contribute your own ideas
23. Working independently in a collegial and committed team
24. Modern working environment with good public transport connections (U4 - Heiligenstadt)
25. Flexible working hours (flexitime/time-out days), bonus scheme, additional benefits and employee events
26. Structured onboarding and support through a buddy system
27. Gross annual salary provided for this function is a minimum of EUR 43.400.- based on full-time employment (38,5h/week). For this part-time role (20 hours/week), the gross annual salary is EUR 22.500.- Any potential overpayment depends on professional experience and qualifications.
If you would like to work as a team player in an international environment and can identify with our values "Agile, Ambitious, Aligned, Accountable and Appreciative", then: