Temporary contract to cover a staff member on parental leave, available from July 2026 until January 2027. General Functions
Administrative & Coordination Support:
Provide comprehensive administrative and secretarial support, including managing files, procedures, shared inboxes, and day‑to‑day office operations. Correspondence & Communication:
Draft, proofread, and coordinate internal and external communications in English, French and/or Spanish; ensure timely follow‑up and effective information flow across teams and stakeholders. Grant & Financial Administration:
Support grant processing and contract workflows, maintain portfolio tracking tools, and ensure accuracy through document reconciliation and financial coordination. Meetings & Governance Support:
Organise and service Steering Committee meetings, including logistics, documentation, minute‑taking, and follow‑up on decisions. Reporting & Documentation:
Assist in preparing reports, briefing materials, presentations, and other internal and external communications. Donor & Stakeholder Support:
Contribute to donor communications and coordination, including verification of financial information. HR & Travel Coordination:
Support recruitment processes as needed and manage travel arrangements for staff, Steering Committee members and partners attending Fish Fund related events and meetings. Web & Content Management:
Maintain and update web content and support the production of external communication materials. Qualifications
Education:
Completed secondary education and/or equivalent secretarial or commercial studies. A post‑secondary qualification or equivalent professional certification in administration, international relations, or a related field would be an asset, given the complexity of the grant administration and multilateral governance environment in which this role operates. Knowledge and Skills:
Proven advanced knowledge of Microsoft Office, in particular Word and Excel, including the use of Excel for tracking, data management, and reporting; experience preparing, formatting and updating PowerPoint presentations; demonstrated ability to manage multiple inboxes and shared mailboxes; advanced filing and record‑keeping skills; solid understanding of administrative processes in an international or multilateral setting, including financial and procurement procedures; experience with grant contract processing or project administration; knowledge of website content management, including uploading and maintaining content; experience supporting formal governance processes; ability to summarise complex information and compile and present facts and data in usable formats. Behavioural Skills:
Ability to exercise tact and discretion and maintain confidentiality; strong organisational skills and attention to detail; good oral and written communication skills; ability to build and maintain effective working relationships; proactive, self‑organised working style; ability to work independently and manage workload without close supervision. Work Experience:
At least five years of relevant working experience in an administrative, secretarial or coordination role, preferably in an international organisation or multilateral setting; experience with grant administration, project management support or financial tracking is considered a significant asset. Languages:
Excellent English, with French or Spanish at the same level; proficiency in all three WTO working languages is a significant advantage. Only applications from nationals of WTO Members will be accepted.
#J-18808-Ljbffr