Overview
Join to apply for the Event Manager Global (f/m/d) role at Thinkproject.
Introducing Thinkproject Platform: Pioneering a new era and offering a cohesive alternative to the fragmented landscape of construction software, Thinkproject seamlessly integrates the most extensive portfolio of mature solutions with an innovative platform, providing unparalleled features, integrations, user experiences, and synergies.
By combining information management expertise and in-depth knowledge of the building, infrastructure, and energy industries, Thinkproject empowers customers to efficiently deliver, operate, regenerate, and dispose of their built assets across their entire lifecycle through a Connected Data Ecosystem.
We are seeking an experienced and highly organised interim Event Manager Global (f/m/d) to join our international Events team on a fixed‑term contract of 12 months to cover maternity leave. The role offers the potential for contract extension based on organisational needs and performance.
Responsibilities
* Lead the planning, coordination, and execution of own events, tradeshows, and other 3rd‑party events.
* Collaborate with stakeholders and internal teams, especially Sales, to understand event goals, target audience, and requirements, ensuring delivered quality and timing of all stakeholders (e.g., content, agenda, and speaker selection).
* Maintain clear and consistent communication with all stakeholders, providing regular updates on project status, milestones, and any issues that arise.
* Manage event budgets, ensuring all expenses are within agreed limits; track expenses and negotiate with vendors to secure the best rates; support the creation of post‑event financial reports, analysing profitability and cost‑effectiveness.
* Coordinate with vendors, suppliers, and contractors for services such as catering, audio‑visual setups, decorations, and transportation; manage external agencies, oversee event and venue sourcing, and coordinate all show production elements.
* Collaborate with internal team to create event/booth concept, brief agency/booth builders; collaborate with design team to ensure all event/tradeshow is on brand.
* Oversee set‑up, execution, and teardown of events, ensuring all logistics run smoothly.
* Manage on‑site event staff, including volunteers if needed; assign roles and responsibilities to team members, ensuring efficient workflows.
* Collaborate with the team or develop strategies to promote events through social media, email campaigns, and partnerships; oversee the design and distribution of promotional materials.
* Serve as the primary point of contact for all event participants, staff, and vendors; manage event timelines, ensuring adherence to schedules; troubleshoot issues in real time, making quick decisions to maintain event quality; travel to event locations to supervise and manage all on‑site activities.
* Gather attendee feedback and measure event success through surveys, feedback forms, and metrics such as attendance and engagement; prepare post‑event reports summarising financial performance, client satisfaction, and areas for improvement.
* Reflect on insights gained to improve future event planning.
What you need to fulfill the role
* Project Management: Strong ability to manage multiple tasks, prioritize, and meet deadlines.
* Communication and Interpersonal Skills: Excellent verbal and written communication in German and English; French is a plus.
* Problem‑Solving: Able to think quickly and resolve issues as they arise during events.
* Attention to Detail: Ensures all aspects of the event are executed to high standards.
* Digital Tools & Technology Proficiency: Highly analytical and deeply tech‑savvy, confident navigating a wide range of digital marketing, automation and project management tools while adopting new technologies at speed.
* Budgeting and Financial Acumen: Experience in managing budgets, negotiating contracts, and tracking expenses.
* Flexibility and Travel Willingness: Comfortable working in multicultural and international environments, collaborating effectively across diverse teams and traveling to different event locations.
Qualifications and Experience
* Education: Bachelor’s degree in Event Management, Hospitality, Marketing, Business, or related field (or equivalent experience).
* Languages: Native German speaker, excellent command of English.
* Experience: Typically 3‑5+ years of experience in event management or a related field, organisation and implementation of international events outside your own country; preferred experience running corporate events in the software or IT business.
Contract Details
* Fixed‑term contract: 12 months (maternity leave cover)
* Potential extension: Based on business needs and individual performance.
What we offer
Lunch 'n' Learn Sessions; Women’s Network; LGBTQIA+ Network; Coffee Chat Roulette; Free English Lessons; Thinkproject Academy; Social Events; Volunteering Activities; Open Forum with Leadership Team (Tp Café); Hybrid working; Unlimited learning.
Contact
Jaz Athwal
Please submit your application, including salary expectations and potential date of entry, by submitting the form on the next page.
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